How to use Zoom App: Host or join a meeting using Zoom (FREE)

How to use zoom

With a lot of people working from home lately, business owners are forced to host meetings or conferences online using Zoom, Google meet among others. This post is a step by step guide on how to use Zoom app to host or join a meeting.

Zoom is a software for online video that a lot of businesses are using around the world. It has become increasingly popular in recent months. Zoom software is good for hosting meetings, webinars, calls, lectures, conferences, and even chats.

The software comes with powerful features and is available on Windows, Mac, iOS, and Andriod platforms.

Is Zoom free to Use?

The answer is yes, Zoom has a Basic plan which is free to use. Zoom’s basic plan is free for personal use. You can host an unlimited number of meetings. You can also host group meetings for up to 100 persons with the basic plan. However, it has a 40 minute limit for meetings.

If your meetings will last longer, then you will have to sign up for their premium accounts. Visit the website for the various plans and their prices.

This service comes with a lot of features that improve user experience such as;

Video-Conferencing: It offers up 720p HD video as well as audio.

Active Speaker view: During meetings, Zoom detects who the speaker is and automatically switches the video feed to the speaker.

Screen Share: The host can share her laptop screen to participants and allow anyone to share their screen.

Host Controls: The host can control the Participant’s video, screen sharing, and audio options.

other features include Instant or scheduled meetings, Raise Hand, Whiteboards, chats, and much more.

How to use Zoom

The Zoom platform is very easy to use. It is easy for anyone to host or join a meeting on Zoom using a PC or mobile phone. All you need to do is sign up for their basic plan.

To use Zoom, you will need a laptop and an active email address. (see how to create a Gmail account here) or an Andriod or iPhone with an active phone number.

How to download the App

To host or join a meeting using Zoom, the first thing you need to do is to download the software or App to your device. You can download it to your computer or your mobile phone (Andriod and iOS only).

How to use zoom

On a computer
  1. Open your browser and go to the zoom.us.
  2. Click “sign-in” to sign in to your account. If you do not have an account, click on “Sign up it’s Free” to create one.
  3. Enter your Email address to sign up or sign in.
  4. Hover to the “Host a Meeting” tab and click on the “Video on” option. This will automatically prompt you to download Zoom to your PC or Mac.
  5. After download, it will pop up. Click on the sign-in option to automatically sign-in.
  6. Click on the “Join with computer audio option”.

You can manage your account on the zoom website but if you on a meeting, it will be through the software on your computer or mobile device.

On mobile devices
  1. Go to Google Play Store on your Andriod or App Store on iOS and search for “Zoom Cloud Meetings” and download the App.
  2. Click “sign-in” to sign in to your account. If you do not have an account, click on “Sign up” and enter the required information to create one.
  3. Next, you will see the Home page of the app with various options.

There is little or no difference in signing up with a computer or mobile device.

How to use zoom
Source: Technext

How to host a zoom meeting

You can host a meeting using a computer or mobile device. Remember, the process is similar.

On a computer
  1. Sign in to your Account via your zoom application.
  2. Click on the New Meeting icon.
  3. Click on the “invite” button.
  4. Select your desired share option. You can share by Email, Copy the Url, or copy invitation. I prefer any of the last two or both. It is easy to share on WhatsApp platforms.
How to schedule a meeting
  1. On the home page, click on the schedule icon
  2. Enter the date and time of the meeting.
  3. Select if you want the video turned on.
  4. Click on the Schedule button.
  5. It may request permission to edit your Google calendar. It sets up a reminder. it is recommended to allow it to do so.
  6. Copy the Meeting details. That is the Url or copy invitation and send it to the participants.
On Mobile devices
  1. Sign in to your Account using your App.
  2. Click on the “New Meeting” icon.
  3. Click on “Start meeting” button.
  4. You will be required to give Zoom access to your camera and microphone.
  5. On the icons at the bottom of the screen, Tap on “Participants”.
  6. Click on the “invite” Tab.
  7. Select your desired share option. they include sharing by Email, Text messages, Copy the Url, Invite Contacts. I prefer any of the last two or both. It is easy to share on WhatsApp platforms.
How to schedule a meeting
  1. Click on the schedule icon on the home page.
  2. Enter the date and time of the meeting.
  3. Select if you want the video turned on.
  4. Tap on “Done” button.
  5. If you enable the calendar, you will be required to grant permission. If not, turn off the calendar.
  6. Copy the Meeting details or “copy invitation” and send it to the participants.

How to Join a meeting

To join a meeting, The Host of the meeting will have to send you an invitation containing the meeting URL or the Meeting ID and password.

  1. Click on the Url and it will automatically prompt the Application. However, If you have a meeting ID and password, Open the App, and click on Join.
  2. Enter your Name and click ok.
  3. Opt for the “Join with computer audio” or “Join with device audio”(Mobile ) option.

You should be able to hear your host and/or other participants. Remember to unmute your microphone when you want to speak and mute it when you are done. This is to enhance the user’s experience.

Tips

Here are a couple of tips that should note to ensure your meeting goes smoothly. 

  • Connect at least 30 minutes before training starts. 
  • If available, use headphones to reduce background noise.
  • Once you log on, update your name so we know who you are. 
  • Make sure you’re in a quiet space and no one near you is connected to the zoom line. It will cause interference and it’ll be difficult to hear from you.
  • Use the computer audio option only. Do not activate the video use option. It consumes data and makes connectivity difficult.
  • Once you join, the host/co-host will mute you. This is to ensure a quiet virtual experience for all. You can also unmute and mute yourself.
  • Remember to mute yourself after speaking.
  • Raise your hands when you want to ask questions OR use the chatbox. 
  • Sometimes when the network is poor, you may be logged off, and re-logged in when the network gets better. This happens on its own.
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